Plant-Hire Cost Control
Stop paying for plant-hire mistakes you never spotted.
HireRecover checks plant-hire invoices against agreed rates, hire dates, off-hire records and supporting documents to identify potential overcharges before they disappear into project costs.
No commitment•Documents can be anonymised•Human-reviewed findings
Invoice Audit
Plant Hire — Sample Batch
Invoices reviewed
68
Potential discrepancies
9
Potential recovery
£4,760
Post off-hire
Excavator 13T
+7 days billed past off-hire
Rate mismatch
Telehandler
Agreed £420/wk — Charged £510/wk
Duplicate transport
Invoice #18493
Delivery charge billed twice
The Problem
Plant hire creates thousands of opportunities for small billing errors.
Construction teams manage hired plant across shifting sites, suppliers and paperwork — all moving at different speeds. Individual discrepancies can look small on their own, but across projects and suppliers they can compound into a meaningful cost.
Where discrepancies typically creep in
- 1
Rate agreed
- 2
Plant delivered
- 3
Hire tracked
Risk point
- 4
Off-hire requested
Risk point
- 5
Invoice received
Risk point
- 6
Payment
What We Find
Six discrepancy types we look for
Each audit checks invoices against agreed rates, dates and supporting documentation for these common issues.
Incorrect Rates
Charged rate differs from the quotation, agreement or purchase order.
Post-Off-Hire Billing
Equipment remains on the invoice after the recorded off-hire date.
Duplicate Charges
Repeated invoice lines, transport charges or other fees.
Incorrect Hire Periods
Dates or durations do not match the supporting records.
Unexpected Extras
Charges not supported by the agreed commercial terms.
Transport Discrepancies
Unexpected or repeated delivery and collection charges.
How It Works
A straightforward, document-led process
No software to install and no meeting required to begin.
Send Records
Send a small batch of historical invoices plus any relevant rate or off-hire records.
We Reconcile
HireRecover compares invoice data against the supporting commercial records.
Human Review
Potential discrepancies are reviewed before they are presented.
Receive Findings
You receive a clear audit showing what may be worth investigating, with the supporting evidence.
Why It Adds Up
The question isn’t whether an invoice looks right. It’s whether every charge can be justified.
Illustrative calculation
Illustrative only — not a statistic or a guarantee of findings.
Example Audit Output
IllustrativeIllustrative example — not customer data.
Free Initial Audit
Give us a small batch. We’ll show you what we find.
Send a small sample of historical plant-hire invoices and supporting records. HireRecover will review them and provide a clear breakdown of potential discrepancies — free of charge.
How We Work With You
Built for confidence, not sales pressure
Human-reviewed findings
Potential discrepancies are checked before being reported.
Evidence-backed
Each issue shows the supporting invoice, rate or date evidence.
Confidential handling
Your documents are handled only for the purpose of the audit.
No commitment
The initial sample audit is free.
Contact
Request your free audit
Tell us a little about your business and we’ll follow up with how to send over your invoices.
Prefer email?
james@hirerecover.com